Office Administrative Assistant

Job description

We are looking for a reliable Office Administrative Assistant. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Skills

·         Proven experience as an office administrator, office assistant or relevant role

·         Outstanding communication and interpersonal abilities

·         Excellent organizational and leadership skills

·         Familiarity with office management procedures and basic accounting principles

·         Excellent knowledge of MS Office and office management software (ERP etc.)

·         Qualifications in secretarial studies will be an advantage

·         High school diploma; BSc/BA in office administration or relevant field is preferred

·         Excellent communication and customer service skills.

·         High School graduate/diploma

·         Ability to work some weekends and overtime as needed

·         Be available for on call rotation.

·         Personal Tools Required (Will Provide Larger Tools)

·         Excellent communication and customer service skills.

Job Type: Full-time

Schedule: 8 hour shift